JOB DESCRIPTION

POSITION SUMMARY:

The Procurement and Administration Officer will assist the Procurement Manager to successfully complete the project’s procurement and operational activities. He/she will perform procurement functions and support on administrative activities from time to time under the supervision of the Procurement Manager to ensure that operations of the project are carried out in compliance with Winrock and donor rules and regulations.

ESSENTIAL RESPONSIBILITIES:

• Initiate purchase requisitions, solicit quotations and prepare cost evaluation sheets, selection memos, and purchase orders.
• Ensure Winrock and donor procurement policies are followed.
• Ensure delivered goods and services are received as per the project’s requirement, check invoices and make recommendations to accounts and administration & operations teams’ concurrence for payment.
• Update and monitor the procurement tracker.
• Monitor project lease agreement trackers.
• Maintain and update a vendor list.
• Make accommodation/hotel arrangements for local/international staff.
• Assist Procurement Manager to ensure logistical support for meetings, training, workshops and conferences.
• Maintain stock of IEC/communication materials and other publications of the project.
• Other duties as assigned.

QUALIFICATIONS:

Education:

• Bachelor’s degree in business administration/management or related field; Master’s degree preferred.

Experience:

• Minimum four years of relevant work experience in relevant field.
• Work experience with international donors preferred.

Skills/Knowledge:

• Solid knowledge of office procedures
• Organized, detail-oriented and able to multi-task to meet deadlines
• Flexible, self-motivated and able to work with little supervision
• Strong interpersonal skills and ability to work in teams and in a multi-cultural environment
• Fluency in English and Bangla required
• Computer literacy in word processing, spreadsheets, and presentation software (Microsoft)

Other: 

• Willing to travel frequently to project areas

Work Location: Dhaka, Bangladesh

All interested candidates shall submit their CV with the names and contact information of a minimum of three references and a cover letter in English indicating “Procurement and Administration Officer” in the subject line. Only qualified applicants will be invited for an interview.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements